Continued:
page 1, page 2, page
3
ARTICLE VI
REPRESENTATION
Section 1. Member
subdivisions and unsubdivided property shall be represented accordingly:
Subdivisions shall be represented by one (1) delegate for each
one hundred (100)lots or fraction
thereof.
Unsubdivided
property shall be represented by one (1) delegate for each twenty(20)
acres or fraction thereof.
Each
Delegate shall be entitled to one (1) vote.
Section 2. Delegates
may be either elected or appointed according to the by-laws or
agreements of their respective subdivision or unsubdivided property.
Section 3. The
delegate(s) from each subdivision or unsubdivided property(s) shall
select one of their number, as their director, to represent them
at the directors' meetings.
Section 4. Thirty
(30) days prior to the regular September Delegates' Convention,
each member subdivision or unsubdivided property must provide the
Secretary of the M.P.O.A. with the name, address and telephone
number of its Delegate(s) and their Director.
ARTICLE VII
VOTE ALLOCATION
Section 1. At
Directors' meetings, each director's vote shall be weighted according
to the same formula for delegates established in Article VI, Section
1, except that the number of delegates represented by each individual
director shall first be taken into account before the formula is
applied.
Section 2. At
Delegates' Conventions each delegate or delegate's proxy shall
have one (1) vote.
Section 3. Voting
Options.
Yes
- Supports the motion.
No
- Does not support the motion.
Pass/Abstain
- shall be counted with the prevailing side.
A
Director or Delegate has the right to change his/her vote up to the
time the vote is finally announced. After that, he/she
can make the change only by permission (a majority vote) of
the assembly.
ARTICLE VIII
PROXY REPRESENTATION
Section 1. Directors
Directors
will not be permitted to vote by proxy.
Section 2. Delegates
When
a delegate is unable to attend a particular Convention Meeting,
he/she may grant a proxy to another delegate from his/her subdivision
or unsubdivided property.
When
a subdivision or unsubdivided property is represented by only
one (1) delegate, that delegate may grant his/her proxy to another
member of his/her subidivision or unsubdivided property, subject
to approval by his/her subdivision or owners of the unsubdivided
property.
Section
3. When a subdivision or unsubdivided
property is represented by only one (1) delegate, that delegate will
be considered their director. Consequently, the rule
for representation for directors will apply for Directors'
Meetings and the rule for delegates' representation will apply
for Delegates' Conventions.
Section
4. All proxies must be executed in writing by the delegate
or the delegate's duly authorized attorney in-fact and may carry
instructions as to their use. Proxies shall be
presented to the Secretary and their substance noted in the
minutes of the meeting.
Section 5. The Secretary
shall provide the appropriate proxy form with instructions to be
sent with each notice of a meeting.
ARTICLE IX
MEETINGS
Section 1. Regular Directors' Meetings
will be held on the second Wednesday of the month, at seven (7) P.M. The
place for each meeting will be determined by the officers. The
officers will set the agenda. However, any director may
place an item on the agenda for consideration at the next meeting.
A
quorum of the officers may call a Special Directors' Meeting
at any time.
Section 2, The Convention of Delegates
will be held on the second Wednesday of September, before the
regular September Directors' Meeting.
A
quorum of the officers may call a Special Convention meeting
at any time.
Section 3. The Secretary shall mail
written notification of regular or special Directors' Meetings
and regular or special Convention Meetings to all:
Directors
Delegates
Subdivision Secretaries
Owners of Unsubdivided Property
Written notification shall include:
An Agenda
Previous Minutes
Treasurer's Report
Such notification shall be postmarked no later than ten (10) days
prior to the meeting unless the agenda includes any of the following
items for consideration, in which case, notification shall be postmarked
no later than twenty(20) days prior to the meeting:
Mergers
Consolidation
Dissolution or sale, lease or exchange of assets
Granting of lake rights
By-law amendments
Section 4. Order of Business.
The
following order of business is intended as a guide to the Directors,
Delegates and
Officers
in planning the agenda for the meetings. A change in the
order the items appear
on the agenda can be accomplished by a simple majority vote of
the officers.
(Revised
9/13/95)
| Directors'
Meetings |
Delegates'
Convention |
| I. Call
To Order |
I. Call
To Order |
| II. Establish
Quorum - Roll Call |
II. Establish
Quorum - Roll Call |
| III. Approval
of Previous Minutes |
III. Approval
of Previous Minutes |
| IV. Treasurer's
Report |
IV. Annual
Budget |
| V. Communications |
V. Election
of Officers |
| A.
Correspondence |
VI. Public
Comments |
| B.
Public Comments |
VII. Unfinished
Business |
| VI. Committee/Commission
Reports |
VIII. New
Business |
| VII. Unfinished
Business |
IX. Adjournment |
| VIII. New
Business |
|
| IX. Adjournment |
|
Section 5. All discussion shall be limited to agenda items. Emergency
matters may be considered if submitted in writing prior to the commencement
of either Directors' or Delegates' Meetings and approved
by a three-fourths (3/4) majority vote of the Assembly.
Section
6. A. The
President may call emergency Directors' Meetings or emergency
Delegates' Conventions on a minimum of one day notice by personalcontact
or telephone call to each director and/or delegate.
B. If
the President is unavailable or refuses to call an emergency
Directors' Meeting for any reason, the Vice-President or any other
officer with concurrence of one (1) Director may call an emergency
Directors' Meeting.
C. If
the President is unavailable or refuses to call an emergency
Delegates' Convention for any reason, a written request by twenty-five
(25) or more delegates shall be sufficient to direct the officers
to call an emergency Delegates' Convention.
Section 7. Quorum.
Three
(3) officers shall constitute a quorum for all officers' meetings
Fifty
(50) percent of all delegates of record and three (3) officers
shall constitute a quorum for all Directors' or Delegates' Meetings.
Continued:
page 1, page 2, page
3